Scott Haywood

haywood@fas.harvard.edu

617-495-2271

Building Manager's Office: H-17

 

The Kirkland House Building Manager, Scott Haywood, is responsible for the physical maintenance of the House and for improvement of all House facilities. Minor maintenance requests-such as repairs of leaky faucets, defective lights, or faulty locks-should be reported to his office. The Building Manager issues key cards and keys for all entries, suites, and House facilities. Scott is eager to help students in any way he can and welcomes questions and suggestions about Kirkland House.

Below is information about the Building Manager’s Office, heating, and other building maintenance issues.

 

Things to Know about Kirkland

HEATING

Kirkland House is heated by circulating hot water. To prevent rooms from overheating each radiator has an automatic control valve that may be adjusted by the occupant. This valve is meant to give you control of the heat level in your room and to prevent the wasting of energy.

INSTRUCTIONS FOR OPERATING RADIATOR CONTROL VALVES:

1. Locate the gray handle dial protruding from the valve. The valve is attached to the radiator and the handle is mounted on the radiator cover.

2. Select the setting between 1 (lowest temperature) and 5 (highest temperature) on the dial at which you are most comfortable. Forcing the valve beyond the maximum setting will not produce more heat but may damage the valve.

TO ENSURE YOUR ROOM IS COMFORTABLE AND NOT WASTING ENERGY:

1. Please check that all windows and storm windows are closed tightly. Windows should not be open during the heating season.

2. Remove furniture, clothes, and books from around radiators to allow air to circulate.

3. Please contact the Superintendent if your room is overheating and you feel it is wasting energy or if your room will not remain comfortably warm during daytime hours.

4. Set the gauge on the snowflake symbol when you know your room will be unoccupied for 2 or more days.

TROUBLE-SHOOTING TIPS

TOO HOT?

1. Reduce level of radiator according to local instructions, where

possible (See other copy)

2. Close curtains or blinds during the day so solar heat doesn't make

your room even hotter.

3. Obstruct radiator (e.g., with furniture) so convection does not occur.

4. If this doesn't help, please talk to our Superintendent so you don't

have to open your window to control the heat. There may be a systematic or

local problem which can be identified through your reports directly to the

Superintendent.

5. In the meantime, if you are opening your windows during the day, be

sure to close them at night.

TOO COLD?

1. Increase level of radiator according to local instructions, where

possible (see reverse)

2. Make sure there is 12-18 inches of spaces clear underneath, next to,

and on top of the radiator so convection can occur!

3. Close fireplace damper; it may be open if your feet are cold.

4. Make sure storm window is closed.

5. Make sure window is aligned/seated well and not letting in cold air.

6. Make sure windows are shut and curtains are closed (especially at

night) to help insulate the room and keep the heat in

7. Dust off radiator .

8. Dress appropriately - it is still winter, after all. :)

9. If you have questions about these steps or they don't resolve the

problem, please talk to our Superintendent

TOO HOT OR TOO COLD IN STAIRWELL/HALLWAY/COMMON AREA?

1. Stop by your Building Mangers Office and report it!

TOO DRY?

1. Put metal or other non-meltable container of water on the radiator for

a simple but effective humidifier.

2. Air dry your laundry to get the same effect.

3. Get a few plants to clean and humidify the air.

NEED MORE FRESH AIR?

1. Try opening doors to create circulation among rooms (being aware of

safety, of course).

2. Remember to close windows at night!

 

 

We're lucky that Harvard has recently made the switch to the new Maytag Neptune washers, which:

SAVE WATER. They use 15-18 gallons of water per load, instead of the 32 gallons used by our current washers.

SAVE ENERGY and lead to FASTER DRYING. They extract more water in the spin cycle so that it takes 45 minutes to dry a regular Neptune load, compared to 60 minutes for the regular load from conventional washers.

WORK WITH GREATER OVERALL EFFICIENCY. The Neptunes are highly energy-efficient themselves and have a high Energy Star rating.

PROVIDE YOU MORE SPACE. The Neptunes accommodate a larger load.

1) When selecting temperature, think **HALF**! If you were going to use hot, use warm instead. If you were going to use warm, use cold instead.

On these machines:

"Whites" is HOT water, regular cycle.
"Colors" is WARM water, regular cycle.
"Bright Colors" is COLD water, regular cycle.

Permanent Press is WARM water, cool-down cycle.
Delicates is WARM water, short wash and soak cycle.
Woolens is COLD, short wash and soak cycle.

Why use cooler water? Heating hot water is especially ENERGY-CONSUMING, taking up 85-90% of the energy used in a washing cycle.

Also, unless you have a load of heavily-soiled white cotton clothing, the hot water cycle may cause problems. Delicates and colors will be damaged by a hot water cycle, causing your clothes to look FADED. Using warm or cold water will avoid these problems, the inconvenience of sorting, and the unpleasantness of having an entire load dyed pink from a color run.

2) Don't use more DETERGENT that you need. It will get clothes DIRTIER, not cleaner. Excessive detergent on clothing can lead to skin sensitivity, and cause ugly brown stains to show up on your clothes as the detergent-soaked load singes in the dryer. You will also save money and decrease the release of toxins into the environment.

Also, the new Neptunes can sense when there is too much soap in the wash, and the machine will prematurely start the rinse cycle, and then restart the washing cycle. This wastes your time, money, and water, so put only as much DETERGENT as you need. The right amount is about a SHOT GLASS worth of detergent really, we swear! Anything more will be too much for the load. And it's easy to remember "party"in the laundry room!

3) Always RECYCLE your detergent bottles! Just take the caps off. 


4) **CLEAN YOUR LINT SCREEN!** Lint in dryer vents is a fire hazard, and lint buildup detracts from the dryer's efficiency by 10-20%, taking 5 minutes or more away from your drying time.

5) If your load is still not dry after one drying cycle, place items on futons, bed, chairs, or a drying rack to AIR-DRY! This saves money and the environment and REDUCES WEAR on your clothing.

6) Try air-drying some of your laundry: hang up jeans and other hard-to-dry items for a day or two, or hang up easy-to-dry items (like your undies!) often for just a few hours.

If a washer or dryer is broken, contact your Building Superintendent. You can also contact Mac-Gray directly at 1-800-Mac-Gray for service maintenance. Don't wait until several machines in the same room are all broken!

**Feel free to contact your REP, Jeremy Tchou, at with questions, comments, or suggestions.**

REPORTING A BUILDING-RELATED EMERGENCY:

Building-related emergencies (floods, black-outs, etc.) should be reported to the Superintendent's office, 617-495-2271. If the Superintendents office is unattended, call the University Control Centerdirectly at 617-495-5560.

If you have any maintenance request you can now report them online here. 

Naturally if you're having a building emergency, such as broken water pipe, a door lock problem or an overflowing toilet, you should report this directly to my office (495-2271). For problems on the weekends or in an emergency please call the Control Center at 495-5560 for immediate help.

SCREENS, STORM WINDOWS, SHADES AND DOORS:

Do not remove any screens or storm windows, shades or doors, as they are easily lost or broken. Report any problem to the Superintendent. A charge for repair or replacement that can be attributed to neglect or student damage will be placed on your term bill.

PEST PROBLEMS:

If you find cockroaches, ants, mice or other pests in your suite, the first thing to do is find the source that is attracting them. Make sure that absolutely all perishables are in sealed containers, that there are no spills or crumbs on the floor or empty unwashed beverage bottles. If the problem persists, report it to the Superintendent.

SUPPLIES:

Toilet paper, trash can liners available at the Superintendents office. Equipment such as vacuum cleaners, brooms, dustpans, may be borrowed from the Superintendent's office. No equipment will be lent out unless your identification card is left in its place.

BED BOARDS AND GUARD RAILS:

Students who wish to borrow bed boards or bed bunk guardrails may do so through the Superintendent. There is a $50 charge for bed boards and/or guardrails not returned to the Superintendent's office at the end of the academic year.

KEYS:

Students must request replacement keys from the Superintendent. Keys lost during the term cost $5.00.Do not copy your room key and give it to a friend it is not allowed.

LOCK-OUTS:

If you get locked out of your suite, loaner keys may be checked out in the Superintendent's office from 8:00 a.m.-12:45 a.m., Monday through Friday, and 5:00pm-12:45:am Saturdays and Sundays. There is a Roving Guard on Saturday and Sunday the HUPD can get them on their 2 Way Radio

The Police will respond to lock outs from 1:00 a.m. to 8:00 a.m. seven days per week. The Tutor on call will respond to lockouts on the Weekends only Friday, Saturday and Sunday .

MAIL:

Mail is delivered daily, Monday through Saturday.

Kirkland House mailing address is:

Student Name

Box Number, Kirkland Mail Center

Cambridge, MA 02138-7555

 

PACKAGES:

You will be notified of package deliveries through the e-mail system.

Due to the overwhelming number of packages received at the beginning of the school year and the lack of space to safely store packages, the Superintendent must insist that all packages sent to students arrive after Labor Day.

 

Students are reminded that all personal property sent to or brought onto University premises, including any mail or parcels, are at the sole risk of the owner. The University assumes no responsibility and shall not be liable for articles that are lost, stolen, or left behind.

 

BATHROOM CLEANING:

Common bathrooms are cleaned Monday through Friday between 10:00am and 2:00pm. If your bathroom is not cleaned at this interval or to your satisfaction, please call the Student Porter Office at 495-5569. Persistent problems should be reported to the Superintendent. See the Superintendent for problems at 617-495-2271

 

TRASH PROCEDURES:

There is no door-to-door pickup of trash at Kirkland House. The Superintendent will provide a supply of trash bags for your use. For the health and safety of all residents, it is essential that no trash ever be left outside your suite.

 

BATTERIES

See the Superintendent for the disposal of “used and old” batteries or use the disposal area located by the laundry room in H-entryway .

 

RECYCLING PROGRAM:

 

Kirkland House's recycling program depends entirely upon your cooperation. Please do not put trash in recycling receptacles, and pay attention to the specifications throughout the house. Remember: have respect for those who process your recyclable. Your carelessness will create more work for them. In compliance with the College-wide recycling program, Kirkland House residents are able to recycle the following materials:

 

· Newspaper, white paper, magazines and colored paper. Brown paper bags are available in the Superintendent's office for containment of these materials. Please make use of them--you can use the bags for storing the paper in your suite. Whether you use these bags or supply your own, the paper must be contained in a bag, and plastic bags of paper are unacceptable. Full bags should be brought to paper recycling stations:

 

· Corrugated Cardboard. MUST be flattened in order to be recycled, due to the inconsistent sizes and shapes of boxes. Please place flattened corrugated cardboard in an intact box or paper bag, and deposit it at the paper recycling stations described above. No cereal or pizza boxes, as we cannot recycle paperboard, and pizza boxes are contaminated with food grease.

 

LAUNDRY FACILITIES:

 

The laundry facilities are maintained by MacGray. If you are having a problem with one of the washers, dryers, or card readers, please fill out the appropriate web-form to notify MacGray of the problem.It's easy and quick. That form is available at: http://www.macgray.com/laundry/cs-laundry.cgi?password=HUH&Action=Pass

 

A FEW POLICY REMINDERS

 

As with any viable academic and social community, life goes better for all members if everyone endeavors to follow a few simple guidelines. These reminders are based on a much more extensive set of specific regulations and rules found in the Handbook for Students.

 

ENTRY AND SUITE DOORS:

Entry doors are not to be propped open at any time. Doing so constitutes a breach of security. The majority of thefts each year occur in suites where the door to the entry has been left unsecured. Do not block Fire Doors within your Suite this is a dangerous practice.

 

SECURITY:

· Do not prop open or leave your suite door unlocked at any time.

· If you live on the first floor, lock your windows (and, if applicable, close storm windows) when you leave.

· Do not copy or lend your keys to anyone.

· Do not allow anyone access to the House unless you know him/her or they can show a Harvard identification card.

· Report all faulty locks and burned out lights to the Superintendent's office.

· Report any suspicious looking or acting persons immediately to the University Police at 617-495-1212.

· Do not leave your keys unattended (particularly when accompanied by an identification card) as this creates a safety threat to you and your roommates.

 

LOCK CHANGES:

If your keys have been lost or stolen and you have reason to believe that your security is threatened, you and your suitemates may request to have your suite door lock changed. There is a charge of $50 for replacing the lock and keys.

 

EMERGENCY EXIT DOORS:

Emergency exit doors between adjoining suites may be opened by special arrangement with the Superintendent, and only with the written permission of all occupants of both suites.

The small red boxes found on the doors separating one suite from another are "fire egress locks," to be broken only in an emergency. Anyone breaking these for any other reason will be charged for the repair, which is $30, as well as facing the possibility of disciplinary action.

Keep all egress doors, corridors, and passageways clear of furniture, baggage, bicycles and other obstructions. State law requires that these passages be kept clear.

Do not block Fire Doors between Suite it is against the City Fire Code. Suites are inspected once a Month for this Violation and a copy sent the Senior Tutor for appropriate action if a violation is found. Do not use the Fire Door from your Suite as a form of exit/egress especially if it leads out to a stairwell, which can happen in New Kirkland.

 

FIRE SAFETY:

Please read all fire safety information that is given to you during the orientation conducted in your entryway. There will also be a Handout placed in your Mailbox please read it very carefully. Familiarize yourself with the locations of emergency exits and fire extinguishers. Evacuation procedures are posted on the inside of each suite door.

Tampering with fire extinguishers (including breaking the seal on the handle) is viewed by the College as a disregard for the safety of fellow occupants and is treated as a disciplinary offense.

Individuals deemed responsible for tampering with or altering emergency equipment will be charged for service and repairs and will face disciplinary action.

 

FIREPLACES:

The use of Fireplaces is strictly prohibited.

 

COOKING APPLIANCES:

Harvard College regulations forbid cooking in any room or apartment not equipped with permanent cooking facilities. Cooking equipment (toaster ovens, hot plates, microwaves, electric coffee makers, grills, teakettles, etc.) is prohibited in such places. Please don't bring them; we can't let you keep them.If found, they will be confiscated.

For more information, please see the Room Violations page.

 

SUITE INSPECTIONS:

Suites will be inspected periodically during the year and at the end of the academic year. The purpose for inspections is to make sure all rooms comply with safety regulations, to check for needed repairs and that the guidelines noted in this booklet are followed. Inspections during the academic year will be conducted with proper notice.

 

Again, for more information, please see the Room Violations page.

 

DECORATING YOUR SUITE:

Please make yourself familiar with the following guidelines:

· No nails, tacks, picture hooks, or other objects that create holes in a surface may be used on walls, doors, moldings, ceilings, or floors.

· No masking tape, scotch tape, two-sided tape, glue-backed corkboards or other adhesives may be used.

· Only College-provided poster gum ("HOLD IT"), wall mounting tabs or molding hooks and picture wire may be used in these rooms. These supplies are available in the Superintendent's office.

The cost to you of filling in nail or tack holes, sanding and spray-painting one wall will be a minimum of $100 and could be more than $200. These rules will be strictly enforced.

 

PAINTING OF SUITE:

Residents will not be permitted to paint their rooms or suites. If there is a section of a suite that is in particularly bad condition, the Superintendent can arrange to have it painted at his discretion. Please note that any change to the fabric of a suite or apartment will be considered damage subject to charge.

 

PARTITIONS AND LOFTS:

Partitions and lofts are not allowed unless permission has been obtained from the Superintendent. There are strict guidelines for putting up partitions, as they could otherwise be a fire hazard or cause permanent damage to the structure of the room. The installation of any temporary room partition which is not in accordance with regulations and which has not been specifically authorized by the Superintendent is strictly prohibited. Check the Student Handbook for more detail.

All partitions and lofts must be removed before the suite is vacated and materials properly disposed of.

 

AIR CONDITIONERS, SPACE HEATERS:

The use of space heaters is not allowed because they are fire hazards and are an inefficient use of energy. Ideally, they should not be necessary; if your room is overheated or cold, bring it to the attention of the Superintendent so that the necessary alterations can be made.

Air conditioners are allowed only with the written recommendation of a physician.

 

REFRIGERATORS:

Students may keep a refrigerator in their room for personal use if the unit meets the following specifications:

· Size: dimensions not to exceed 36" high x 24" wide x 24" deep.

· Weight: 85 pounds or less.

· Defrosting: if there is a freezer, try to obtain an automatic defrosting mechanism.

Refrigerators must be thoroughly cleaned before storing for the summer.

 

PETS:

Students may not keep an animal, bird, or reptile in Kirkland House.

 

TERM TIME STORAGE:

There is no term-time storage. You must keep everything you bring in your suite. Items (including bicycles) left in hallways, stairways, and basements will be removed at the student's expense.

 

BICYCLE RACKS:

Bicycle racks can be found in the Southeast corner of the Courtyard near Mill Street, and in front of the Superintendent's office. Bicycles may not be chained to any of the stairwells, gates, posts or handicapped ramps. If this occurs, the chains will be cut and the bikes left unlocked or be removed. Be courteous, use the bicycle racks provided

You are urged to register your bike with the University Police Department at 1033 Mass Ave. The registration sticker on your bicycle will ward off many prospective thieves; it will also greatly improve the chances of locating and identifying your bicycle should it be stolen.

 

POSTERING:

Poster and distribution materials meeting the criteria outlined in the Handbook for Students may be posted on House bulletin boards. Posturing on corridor walls, stairwells, suite doors, entry doors and windows is prohibited and will be removed.

 

DISTRIBUTION:

Any Harvard University publication may be placed in the Distribution Center located in the main lobby. Paid subscriptions to daily newspapers may be distributed to the baskets on students' doors. Harvard publications, with written approval by the Dean of Student's office and the Superintendent, may also be distributed in the baskets on student's doors. Organizations may obtain the distribution permission form from the Dean of Student's office in University Hall 4.

 

MOVE OUT DATES:
SUNDAY, MAY 28 BY 12 NOON FOR ALL SOPHOMORES AND JUNIORS. 
SENIORS HAVE UNTIL FRIDAY, JUNE 9TH AT 5PM TO VACATE THEIR SUITES.

Seniors and those students who belong to undergraduate organizations given permission from the Dean of Students are allowed to extend their stay through Commencement.

 

MOVE OUT GUIDELINES:

Following the guidelines below should make moving out a relatively painless experience:

· Send items home as early as possible. Complete information about shipping will be available beginning in April from the Superintendents Office.

· Arrange to have your phone service disconnected.

· All rooms must be broom clean before vacating the suite.

· Lock your suite door and turn in your keys in the envelope provided in your mailbox.

 

CHANGE OF ADDRESS AND MAIL FORWARDING:

Prior to moving out for the summer:

· Change your address with all correspondents; credit card companies, magazines, friends and family.

· You can arrange forwarding on the Web at http://hums.harvard.edu/smfc or call (617) 496-4290.

· DO NOT fill out the U.S. Post Office form #3575 to forward mail.

 

KEYS:

After vacating your suite, be sure to return your original coded keys to the Kirkland House Superintendent’s office. An addressed envelope will be provided for you to return these items. If you do not return all the keys assigned to you, a charge of $15 per key will be added to your term bill.Uncoded will not be in lieu of the Original key.